DIR-12 ROC Form: A Complete Guide to Director-Related Filings

Form DIR-12 is filed with the ROC for appointment, resignation, or change in particulars of directors and key managerial personnel (KMP). It's governed by the Companies Act, 2013.

When is DIR-12 Required?

• DIR-12 must be filed within 30 days of:
• Appointment of a director or KMP
• Resignation of a director or KMP
• Removal of a director
• Change in designation
• Change in personal details

Documents Required

For Appointment:

• Board Resolution
• DIR-2 (Consent)
• Declaration under Sec 164
• Appointment Letter

For Resignation:

• Resignation Letter
• Board Resolution
• Proof of dispatch

For Designation Change:

• Board Resolution
• Updated Appointment Letter

Late Filing Fees (Updated)

As per Companies (Registration Offices and Fees) Rules, 2014:

• Delay up to 30 days - 2x normal fee
• 31-60 days - 4x
• 61-90 days - 6x
• 91-180 days - 10x
• Beyond 180 days - 12x

Additional Penalty (Sec 172):

• Company: Rs. 50,000 + Rs. 500/day up to Rs. 3,00,000
• Officer: Rs. 50,000 + Rs. 500/day up to Rs. 1,00,000

Small Companies/OPCs: Penalty is 50% of the above

Filing Process

1. Login to MCA Portal
2. Download and fill DIR-12
3. Attach signed PDF documents
4. Get DSCs of director & CA/CS
5. Upload & pay
6. Save SRN for proof

Tips & Related Forms

• Ensure DIN is active
• Cross-verify PAN & address

Related Forms:

• DIR-2 (Consent)
• DIR-11 (Resignation by Director)
• MGT-7A (Annual Return)
• AOC-4 (Financials)